6 Best HIPAA-Compliant file transfer softwares - Transfer Your Medical Files Without a Hitch!

Blocksurvey blog author
Aug 23, 2023 · 4 mins read

In today's digital era, the rapid exchange of medical records, patient data, and confidential files has become a cornerstone of efficient healthcare delivery. But with this ease of information flow comes an equally significant responsibility: safeguarding the privacy and security of patient data. As a healthcare professional, you're undoubtedly familiar with the stringent requirements of the Health Insurance Portability and Accountability Act (HIPAA). But are you confident in the software tools you use to transfer these vital files?

This blog delves deep into the realm of HIPAA-compliant file transfer software, spotlighting the top six contenders that stand out in reliability, security, and ease of use. Whether you're a seasoned IT veteran in the healthcare industry or a practitioner simply looking for the most secure way to send sensitive files, this guide is designed with you in mind.


Box offers a healthcare-dedicated digital space, seamlessly combining secure storage with collaborative tools. Streamline patient data management, integrate with top healthcare apps, and enhance productivity with Box.

Key Features

  • Tailored healthcare integration, Advanced encryption layers, Efficient collaboration tools, User-friendly interface.

Why Consider Box?

While it's a familiar name, Box's commitment to healthcare shows in its tailored features, making file sharing both secure and efficient.

Citrix ShareFile 

ShareFile emphasizes secure, HIPAA-compliant transfers with a suite that integrates easily into healthcare workflows. From e-signatures to real-time tracking, it revolutionizes data handling.

Key Features

Seamless EHR integration. E-signature capabilities. Real-time modification tracking. Robust data encryption.

Why Choose ShareFile?

Its comprehensive suite of tools ensures not just compliance but also improves operational efficiency, making patient data handling a breeze.


Paubox simplifies secure email communication for healthcare entities, ensuring every email, no matter the content, is encrypted and HIPAA-compliant.

Key Features

Seamless encryption process. Large file capability. No external portals/apps. User-friendly interface.

Why Paubox?

For healthcare entities that rely heavily on email communications, Paubox offers a simple, seamless solution to ensure every email sent is secure.


Sprend prioritizes uncompromised security with a user-friendly touch. Offering automatic file deletions and uncluttered interactions, it simplifies secure transfers.

Key Features

Automatic file deletion. No mandatory registration. Download notifications. Secure, simple interface.

Why Explore Sprend?

Its straightforward approach means you spend less time navigating the software and more time ensuring patient care.


SendThisFile offers a tailor-fit HIPAA-compliant solution, allowing healthcare institutions to customize their file transfer experiences while ensuring top-notch security.

Key Features

End-to-end encryption. Custom branding options. Detailed activity audit logs. Intuitive file management.

Why SendThisFile?

Their focus on customization allows healthcare institutions to tailor their file transfer processes according to their unique needs.


FileCloud is the epitome of flexibility in secure file sharing, letting institutions decide where their data resides while providing powerful security measures.

Key Features

On-premise/cloud hosting. Device remote wipe. Granular sharing controls. Advanced data protection.

Why FileCloud?

Offering flexibility in hosting options, FileCloud ensures that healthcare institutions can choose where their data resides while enjoying robust security features.

To wrap it up

Navigating the intricate maze of healthcare's digital landscape, where the sanctity of patient data stands supreme, is crucial. With a plethora of file transfer solutions at our fingertips, making the optimal choice can seem overwhelming. From industry stalwarts like Box and ShareFile to rising stars like Sprend and SendThisFile, each platform carves its niche with specialized features designed to boost efficiency while upholding HIPAA standards. Whether you're gravitating towards encryption, integration, or user experience, there's a solution tailored for every healthcare need. By delving into these platforms, professionals can bolster data transfer security and streamline operations, ensuring unwavering dedication to patient care.

6 Best HIPAA-Compliant file transfer softwares - Transfer Your Medical Files Without a Hitch! FAQ

What is a HIPAA compliant file transfer software?

HIPAA compliant file transfer software ensures that sensitive patient information is securely transmitted in accordance with the Health Insurance Portability and Accountability Act (HIPAA) guidelines.

What does it mean for a file transfer to be HIPAA compliant?

For a file transfer system to be HIPAA compliant, it means it adheres to the Health Insurance Portability and Accountability Act (HIPAA) standards. This ensures that any protected health information (PHI) being transferred between parties is encrypted, secure, and protected from unauthorized access, breaches, and other potential threats.

How does HIPAA compliant file transfer software maintain security?

HIPAA compliant software implements encryption protocols, user authentication, access controls, and audit logs to safeguard patient data during transfer and storage.

Can I use regular file transfer methods instead of HIPAA compliant software?

Regular file transfer methods, such as email or public cloud storage, are not secure enough to meet HIPAA requirements. It is necessary to use specialized software designed for HIPAA compliance.

What features should I look for in a HIPAA compliant file transfer software?

Look for features like end-to-end encryption, secure file storage, user access controls, activity tracking, and regular security audits to ensure compliance with HIPAA regulations.

Is HIPAA compliant file transfer software expensive?

The cost of HIPAA compliant file transfer software varies depending on the features and capabilities offered. However, investing in secure software is a necessary safeguard against potential HIPAA violations and data breaches.

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blog author description

Vimala Balamurugan

Vimala heads the Content and SEO Team at BlockSurvey. She is the curator of all the content that BlockSurvey puts out into the public domain. Blogging, music, and exploring new places around is how she spends most of her leisure time.


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