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Best HIPAA Compliance Tools for HR in 2025
For HR teams in healthcare organizations and covered entities, HIPAA compliance can feel like a never-ending balancing act. While HR may not handle patient medical records directly, they are still responsible for sensitive employee health information.
Below are challenges faced by HR while complying with HIPAA requirements:
- Ensuring workforce training and acknowledgment tracking
- Running compliant employee surveys.
- Managing employee PHI securely across payroll, benefits, and leave systems.
- Coordinating with IT and compliance teams to enforce role-based access controls.
- Maintaining audit logs, policies, and disciplinary actions.
- Responding quickly to incidents or breaches involving staff data.
Managing HIPAA compliance by hand isn’t just time-consuming; it’s risky and prone to costly mistakes. The right compliance tools transform the process by streamlining surveys and training, automating audits, enforcing encryption, and giving HR teams the confidence to handle HIPAA requirements with ease and accuracy.
Below, we explore the best HIPAA compliance tools for HR in 2025.
BlockSurvey
Purpose: Privacy-first, HIPAA-compliant survey and forms platform.
When to Use: When HR needs to securely collect or manage employee health/benefits data, run anonymous employee engagement surveys, or track compliance acknowledgments.
How It Helps HR: Collects PHI (e.g., medical leave forms, FMLA, wellness data) securely with encryption.Enables anonymous employee feedback without compromising privacy. Integrates with HR workflows for HIPAA training acknowledgment forms and consent forms.Reduces compliance risks by ensuring all forms are HIPAA, GDPR, and ISO compliant.
Who Uses It: HR directors, healthcare administrators, compliance officers, therapists, NGOs.
Relative Learning curve: Low
Website: BlockSurvey
G2 Rating: 4.8 out of 5
Compliancy Group
Purpose: End-to-end HIPAA compliance management, including policies, training, audits, & incident response.
When to Use: When organizations need a comprehensive, all-in-one HIPAA compliance hub.
How It Helps HR: Tracks employee HIPAA training, manages policy acknowledgments, & integrates incident workflows.
Who Uses It: Healthcare providers, small to mid-sized healthcare practices.
Relative Learning curve: Low to Moderate
Website: Compliancy Group
G2 Rating: 4.7 out of 5
EPICompliance
Purpose: Simplifies compliance tracking, task management, and HIPAA training.
When to Use: For small to mid-sized practices wanting a lightweight tool, especially for compliance training.
How It Helps HR: Assigning and tracking training courses, automating reminders, and consolidating compliance tasks.
Who Uses It: Clinics, HR managers, & compliance officers.
Relative Learning curve: Low
Website: EPICompliance
G2 Rating: 4.9 out of 5
AuditBoard
Purpose: A Governance, Risk, and Compliance (GRC) platform focused on audit readiness.
When to Use: For organizations that need structured compliance audit trails and enterprise-level risk management.
How It Helps HR: Assigns HR-related compliance controls, provides audit evidence for training and access, and supports remediation plans.
Who Uses It: Internal audit managers, Risk officers, HR compliance staff in larger organizations.
Relative Learning curve: Moderate to High
Website: AuditBoard
G2 Rating: 4.6 out of 5
Sprinto
Purpose: Automates HIPAA controls, evidence collection, and continuous monitoring.
When to Use: For reducing manual HIPAA compliance burden, especially across growing teams.
How It Helps HR: Automates proof of workforce training, tracks role-based access changes, and flags compliance gaps.
Who Uses It: Tech-enabled healthcare providers, SaaS vendors with HIPAA obligations.
Relative Learning curve: Low to Moderate
Website: Sprinto
G2 Rating: 4.8 out of 5
Virtru
Purpose: End-to-end email and file encryption to protect PHI.
When to Use: Anytime when HR shares PHI like benefits, leave forms, & medical documentation with employees, insurers, or vendors.
How It Helps HR: Ensures only intended recipients can access sensitive files, adds audit trails to communications.
Who Uses It: HR teams, benefits managers, healthcare administrators.
Relative Learning curve: Low
Website: Virtru
G2 Rating: 4.4 out of 5
Conclusion
For HR departments, HIPAA compliance isn’t optional; it’s a legal and ethical responsibility. The right tools can make the difference between constant stress and confident compliance. BlockSurvey provides Privacy-focused surveys and forms for HIPAA compliance. Compliance Group and EPICompliance cover training and policy tracking. AuditBoard and Sprinto provide audit and automation. Virtru ensures secure communication.
By using these tools, HR leaders can simplify compliance, protect sensitive data, and prove to regulators and employees alike that privacy is taken seriously.
BlockSurvey provides ready-to-use & customizable HIPAA forms that prove immensely useful.
Try your HIPAA-Compliant BlockSurvey today.
Best HIPAA Compliance Tools for HR in 2025 FAQ
Why is HIPAA compliance important for HR departments?
HR teams handle sensitive employee health information such as benefits, leave forms, and medical documentation. Ensuring HIPAA compliance protects this data, avoids costly fines, and builds employee trust.
What types of HIPAA compliance tools does HR typically use?
HR commonly uses tools for employee training, running surveys, policy management, compliance automation, secure email/file sharing, and audit tracking.
Do HR departments need HIPAA compliance if they don’t handle patient data?
Yes. Even if HR doesn’t manage patient records, they often handle employee health data that qualifies as PHI (Protected Health Information) under HIPAA.
Can HIPAA compliance tools replace the need for HR oversight?
No. Tools assist with data collection, automation, and tracking, but HR leadership must still oversee training, policy enforcement, and ensure a compliance culture across the organization.
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Sarath Shyamson
Sarath Shyamson is the customer success person at BlockSurvey and also heads the outreach. He enjoys volunteering for the church choir.
