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Free HIPAA security & compliance policy templates
A library of ready-to-use HIPAA security and privacy policy templates. Pick the policy you need, add your organization name and effective date, and preview it as you go. Then download it as an editable Word document or PDF. Everything runs locally in your browser, so nothing you enter leaves your device and no sign-up is needed.
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INFORMATION SECURITY POLICY
Organization: [Organization Name]
Effective date: [Effective Date]
Regulatory reference: 45 CFR §164.306, §164.308(a)(1)
Purpose
This policy establishes the organization’s commitment to protecting the confidentiality, integrity, and availability of electronic protected health information (ePHI) and other sensitive information it creates, receives, maintains, or transmits. It sets the direction for the administrative, physical, and technical safeguards required by the HIPAA Security Rule.
Scope
This policy applies to all workforce members, including employees, contractors, volunteers, students, and business associates, and to all information systems, applications, devices, and facilities that store, process, or transmit ePHI, whether owned by the organization or used on its behalf.
Policy
The organization protects ePHI against reasonably anticipated threats and hazards and against uses or disclosures that are not permitted under the HIPAA Privacy and Security Rules. Safeguards are selected based on a documented risk analysis and are maintained at a level appropriate to the organization’s size, complexity, technical capabilities, and the risks to the information it holds.
Security is treated as an ongoing program rather than a one-time project. The organization conducts periodic risk analyses, implements risk-management measures to reduce identified risks to a reasonable and appropriate level, and reviews the effectiveness of its safeguards on a regular basis and whenever there is a significant change to its environment or operations.
Responsibilities
The designated Security Official is responsible for developing, implementing, and maintaining this policy and the supporting security program. Managers ensure their teams follow it, and every workforce member is responsible for protecting the information they handle and for reporting suspected security concerns promptly.
Review
This policy is reviewed at least once a year, and whenever operational or environmental changes affect the security of ePHI, and is updated as needed to remain accurate and effective.
Review and Revision
This policy is reviewed and, if necessary, revised at least once a year and whenever there is a material change to the organization’s operations, systems, or the law. This policy and any records of its review are retained for at least six years from the date of creation or the date it was last in effect, whichever is later, in accordance with 45 CFR §164.316(b)(2).
Generated by BlockSurvey
How the policy template library works
01
Pick a policy
Browse the library and select the HIPAA security or privacy policy you need. The preview updates the moment you choose.
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Add your details
Enter your organization name and effective date, and a policy owner if you like. They populate whichever policy is selected.
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Download and adopt
Export an editable Word file or a PDF, tailor it to how you operate, and adopt it. Nothing you enter ever leaves your device.
Free, secure, and HIPAA-standard by default
HIPAA does not just ask you to be secure, it asks you to write it down. Every template in this library is drafted to the documentation requirements of 45 CFR §164.316:
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100% in-browser
The policy is built on your device; nothing is uploaded.
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No account required
No sign-up, no email wall, no tracking.
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Free, real download
The complete policy as Word or PDF at no cost, not a watermarked sample.
What HIPAA expects from your policies
Under 45 CFR §164.316, a covered entity or business associate is expected to:
- Maintain the required policies and procedures in writing, covering the administrative, physical, and technical safeguards that apply to it.
- Keep those policies current, updating them as its operations, systems, environment, and the law change.
- Assign an owner for each policy so that responsibility for keeping it accurate and enforced is clear.
- Train workforce members on the policies so that people actually follow them in daily work.
- Retain the policies and records of their implementation and review for at least six years from creation or the date last in effect, whichever is later.
Built For Every Healthcare Organization
Whether you are writing your first policy set or refreshing an existing one, these templates give you a solid starting point, and they work alongside HIPAA-compliant survey software when you collect health data through forms.
01
New practices
Stand up a complete policy set from scratch without starting on a blank page.
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Business associates
Document the safeguards you owe the covered entities you work with.
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Audit & assessment prep
Hand an auditor a clean, standalone policy for the control in question.
04
MSPs & IT providers
Standardize the policies you set up across every client you support.
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Behavioral health
Protect sensitive records with policies written to HIPAA’s requirements.
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Multi-site groups
Apply the same policy language consistently across every location.
Collecting PHI through forms or surveys?
HIPAA-compliant survey software from BlockSurvey signs a BAA with you, so the tool you use to gather health data is covered too.
More free HIPAA tools
Explore more →
These tools help you document compliance. When you need to collect PHI itself, you need a BAA and encryption in the product: HIPAA-compliant survey software.
Frequently Asked Questions
- At a minimum, a HIPAA-covered organization needs written policies that address the administrative, physical, and technical safeguards of the Security Rule and the relevant parts of the Privacy Rule. In practice that means an information security policy, access control, authentication, encryption, audit and log review, workforce security and training, sanctions, data retention and disposal, mobile and remote access, incident response, contingency and backup, business associate management, and minimum necessary and patient rights. This library gives you a standalone template for each of these so you can adopt the ones that fit your operations.