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Free AI Acceptable-Use Policy Generator
Create an AI acceptable-use policy for your organization, worded to align with the NIST AI Risk Management Framework 1.0 and the EU AI Act. Fill a short guided form, approved tools, prohibited data, and how strict your data handling should be, then generate the policy and download it as Word or PDF. It is free and needs no sign-up. Your details are processed securely to write the policy and are never stored, sold, or used for training.
Policy details
Fill what applies. From these details you get a full AI acceptable-use policy, ready to download as Word or PDF.
Organization
Tools and data
Enforcement (optional)
Your policy will appear here. Fill in the details on the left and select Generate policy.
An AI acceptable-use policy is a short internal document that tells staff which AI tools they may use for work, which data they must never enter into them, and the rules they must follow when they do. This free tool generates a complete draft policy, purpose, approved tools, permitted and prohibited data, use rules, human oversight, enforcement, and review, as Word or PDF, with no paywall and no sign-up.
How the AI acceptable-use policy generator works
01
Enter your policy details
Add your organization, the AI tools staff may use, the data classes that are off limits, and how strict your data handling should be.
02
Generate your policy
The tool writes a complete AI acceptable-use policy from your details, worded to align with the NIST AI RMF 1.0 and the EU AI Act. Results come back in seconds.
03
Download and review
Export the policy as a PDF or an editable Word file, then have it reviewed by legal or compliance counsel before you publish it.
Free, private, and built on NIST AI RMF 1.0 and the EU AI Act
Most policy generators sit behind a lead form or keep a copy of what you enter. This one asks for no sign-up and keeps nothing. Writing a policy needs a language model, so your details are sent to our server and processed there, then discarded. The clauses are worded to line up with the written-policy expectation (GOVERN 1.2) and third-party AI oversight (GOVERN 6.1) of the NIST AI Risk Management Framework 1.0, and with the human-oversight and transparency expectations of the EU AI Act. We built this from our own AI governance programme, not from a summary of the standard: see BlockSurvey's AI Policy for how we apply the same rules to ourselves.
01
Processed, never kept
Your details are processed securely to write the policy and are never stored, sold, or used for training. Keep the form to organization-level details and leave secrets, personal data, and PHI out.
02
No account required
No sign-up and no email wall. A fair-use rate limit is the only thing standing between you and the tool.
03
Free, real download
The complete policy as an editable Word file or PDF at no cost, not a watermarked sample.
What the policy includes
Eight sections, ready to review and adopt:
- Purpose and scope, who the policy covers and why it exists (NIST AI RMF GOVERN 1.2).
- Approved AI tools, the tools staff may use, and how new tools get approved (GOVERN 6.1).
- Permitted and prohibited data, the data classes that must never be entered into any AI tool.
- Acceptable-use rules, verify output, disclose AI-assisted work, respect IP, report misuse.
- Guardrails and human oversight, a named human stays accountable for AI-assisted decisions.
- Roles and enforcement, who owns the policy and what happens when it is breached.
- Review, how often the policy is reviewed and when it takes effect.
- Legal notice, the counsel-review disclaimer, carried inside the document.
What each framework asks of your AI-use policy
The two references behind this generator want different things from an AI-use policy, and a good policy satisfies both: the NIST AI RMF 1.0 asks you to write the policy and oversee your AI vendors, while the EU AI Act adds duties around human oversight and transparency.
| NIST AI RMF 1.0 | EU AI Act | |
|---|---|---|
| What it is | A voluntary risk management framework published by NIST. | A binding regulation for AI placed on the EU market. |
| On written policy | GOVERN 1.2 expects a documented AI-use policy defining tools, data, and guardrails. | Requires documented governance and internal rules for higher-risk AI systems. |
| On third-party AI | GOVERN 6.1 expects you to assess and monitor AI vendors and their models. | Places obligations along the supply chain, from provider to deployer. |
| On human oversight | MEASURE 2.8 expects meaningful human review of consequential decisions. | Requires effective human oversight of high-risk AI, spelled out in the Act. |
| Enforceable? | No, you self-assess and document your reasoning. | Yes, with penalties for non-compliance. |
Built for every team working with AI
Whether you build models or just rolled out an AI assistant, the same policy decides what staff can safely do with it. This generator gives you a dated draft to circulate, and it pairs well with an AI survey platform when the data your AI tools touch comes from people.
01
Compliance & privacy teams
Publish a written AI-use policy you can point to in an audit.
02
Legal & risk
Set clear data-handling rules before staff improvise their own.
03
IT & security
Name the approved tools and the data that must never leave them.
04
People & HR teams
Give employees one clear document on how to use AI at work.
05
Startups adopting AI
Stand up a credible AI policy without hiring a compliance team.
06
Vendors selling into enterprise
Show buyers the internal AI rules their questionnaires ask about.
Just listed the data your AI tools can never touch?
The prohibited-data list you just wrote, customer PII, regulated data, secrets, is only as safe as the tools that collect it in the first place. BlockSurvey is an AI survey platform, encrypted end to end, with a published AI policy you can cite in your own vendor assessment, so responses are never sold, mined, or used to train models.
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Frequently Asked Questions
- An AI acceptable-use policy is a short internal document that tells your staff which AI tools they may use for work, what data they must never put into them, and the rules they have to follow when they do. This free generator turns a few inputs, your approved tools, the data classes that are off limits, and how strict your data handling should be, into a complete draft policy covering purpose, approved tools, permitted and prohibited data, acceptable-use rules, human oversight, roles, enforcement, and a review cadence. You can download it as an editable Word file or a PDF.