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Data request form for Institutional Research Team

The Institutional Research Data Request Form helps streamline how data requests are submitted, prioritized, and fulfilled across the institution. This template ensures requesters clearly define their purpose, scope, timeline, and intended use of data, reducing back-and-forth and improving turnaround time. By capturing essential details such as population, academic units, compliance needs, and delivery format, the form enables the IR team to produce accurate, decision-ready insights.

5 minutes to complete

Eligibility

To complete the Data request form for the Institutional Research Team, individuals must be affiliated with the institution, have a valid reason for requesting the data, be knowledgeable about the data they are requesting, and adhere to all data privacy and security policies. Additional eligibility requirements may vary depending on the specific request.

Questions for Data request form for Institutional Research Team

Questions

1.

Requester Details

Please add your details

2.

Request Name / Project Title

Short and Descriptive Title for the Request

The answer should be a text input.
3.

Detailed Description of Request

Describe your data need in detail (Example: What is the fall enrollment rate split by ethinicity?)

The answer should be a text input.
4.

Time Period Covered by Request:

What Time frame,Terms or Years you need to be studied?

The answer should be a text input.
5.

Question to answer

What question you are trying to answer?

The answer should be a text input.
6.

What is the strategic importance of this project?

The answer should be a text input.
7.

Population Studied

The answer should be a single choice:
  1. Undergraduate students
  2. Graduate students
  3. Faculty members
  4. Teaching staff
  5. Research scholars
8.

Principal Academic Unit(s)

The answer should be a single choice:
  1. Arts and Humanities
  2. Business and Economics
  3. Engineering and Technology
  4. Natural Sciences
  5. Social Sciences
  6. Other
9.

Who will this data be shared with?

The answer should be a single choice:
  1. Myself
  2. My Department
  3. Other Department 
  4. Institution Stakeholders
  5. Not shared with anyone
10.

Compliance / Accreditation relevance 

If this data is requested for compliance or accrediation

The answer should be a single choice:
  1. Yes
  2. No
11.

Desired Output Format 

The answer should be a single choice:
  1. Excel
  2. CSV
  3. Dashboard
  4. Report
12.

File Upload 

Upload any files that are related to the request raised

File needs to be uploaded.
13.

Is there a strict deadline for the request?

The answer should be a single choice:
  1. Yes
  2. No
14.

Required Completion Date

The answer should be a date input.
15.

Additional Comments

The answer should be a text input.

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Here are some FAQs and additional information
on
Data request form for Institutional Research Team

Is the data request form FERPA compliant?

Yes. The template is designed to support FERPA-aligned data handling by limiting access, documenting intended use, and tracking who data will be shared with.

How does BlockSurvey protect sensitive institutional data?

BlockSurvey uses privacy-first architecture with encryption and secure access controls, ensuring requester information and uploaded files remain protected.

Can we safely collect confidential student or institutional data through this form?

Yes. The template is built for secure intake, but IR teams should still review each request to confirm compliance with internal governance and data classification policies.

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BlockSurvey is a privacy-focused platform for collecting data through forms, surveys, assessments, and quizzes. The data collection is end-to-end encrypted, and it ensures complete privacy of your audience from Big Tech. With an array of ready to use templates, it is tailored for the needs of businesses and individuals from Institutional Research, HR, Mental Health, Sexual Health, Activism and many sensitive areas where data collection needs protection.

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